Calendar for Department Chairs and Program Directors

New department chairs/program directors begin their terms on July 1.
New full-time faculty appointments take effect July 1.
Deadline to submit receipts for reimbursement to Director of Academic Finance – July 15 for reimbursements/invoices, July 31 for credit card statements.

OHSA safety training by the Environmental Health and Safety Manager (Triumvirate) of new lab science faculty working with hazardous substances (in Biology, Chemistry, Engineering, Environmental Science and Neuroscience).
First-year students receive their fall schedules.
Academic Leave Request Form (quadrennial or sabbatical leaves/Early-Career Leaves/LOAs) emailed to faculty (requests due September 10).
List of new faculty with titles and departments sent to Trinity Community.
New Faculty Orientation, August 19 and 20.
First Year Convocation and Matriculation Ceremony – Academic Procession – August 28, 9:30 a.m.
Deadline for fall requests for Fleischman Funds.

Academic Leave Request Forms (quadrennial or sabbatical leaves/Early-Career Leaves/LOAs) due September 10.
Midcareer Research Award applications due September 10.
Filekeepers and candidates for tenure-track reappointment meet with Dean of the Faculty before October 15.
Deadline for departments and programs to select a senior as current year’s President’s Fellow.
“Course roll” (copying current academic year courses to next year) takes place.

Completed files for candidates being considered for promotion to full professor due on October 1.
Filekeepers for non-tenure-track faculty contract reviews (for reviews due in spring) meet with Associate Dean and Special Assistant to the Dean of Faculty.
Departments/programs that have chairs/directors whose terms will expire at end of academic year provide recommendations to Associate Deans as to who will serve as new chair/director.
Scholarly packets of candidates up for tenure and promotion to associate professor sent to outside evaluators by October 1.
Scholarly packets of candidates up for reappointment sent to outside evaluators by October 15.
Evaluation forms for chairs/directors in 3rd or greater year of appointment sent to each member of that department/program (solicited every two years).
Course planning for next year academic year begins.

Visiting Faculty Member Review Forms for fall only faculty due in Dean’s Office (once fall course evaluations are available).
Deadline for spring requests for Fleischman Funds.

Schedules for next academic year finalized in the Course Management Console.
Deadline for new course proposals for fall courses.
Completed files (including scholarly and teaching materials) for candidates being considered for tenure and promotion to associate professors/tenure due February 1.
Completed files for non-professorial two-year contract reappointments due by February 1.
Completed files for tenure-track reappointments due February 10.
Reports of activities due in Dean’s Office from faculty returning from fall leaves.
Deadline for nominations/applications for Dana Research Professorships (1 full, 2 associate) due to Dean’s Office (every other year; next due in 2025).

Deadline for proposed changes to majors and minors to be submitted Curriculum Committee.
Next year’s course schedule visible to students via the portal.
Completed files for professorial contract reappointments and non-professorial contract reappointments (three or more years) due by March 1.
Evaluation forms for chairs/directors in 1st year of appointment sent to each member of that department/program.

Advising Week and Advance Registration for fall semester.
Filekeepers and candidates for promotion to associate and full professor meet with Dean of the Faculty by April 15.
Opt in for spring online course evaluations.

Bulletin updates due.
Honors Day Ceremony – Academic Procession (May 2, 3:30 p.m.).
Scholarly packets of candidates up for promotion to full professor sent to outside evaluators by May 15.
Commencement – Academic Procession (May 18, 11:00 a.m.).
Staff performance reviews due.

Deadline to submit receipts for reimbursement of FYSM expenses to First-Year Program.
Visiting Faculty Member Review Forms due in Dean’s Office (once spring course evaluations are available).
Registration of first-year students by Registrar’s Office begins.

Social Navigation