Collaboration Tools Matrix
College business conducted through official College tools complies with College regulations and policies. These tools are also safeguarded by contractual agreements and security measures that consumer-grade tools do not provide.
| Product, Service, or Tool | Level 1 | Level 2 | Level 3 | Level 4 |
| Consumer Email (@Gmail, @Yahoo, @outlook, etc.) | ✅ | ➖ | ❌ | ❌ |
| Consumer Google Workspace (Google Docs, Drive, etc.) | ✅ | ➖ | ❌ | ❌ |
| Consumer File Sharing (Dropbox, Evernote, etc.) | ✅ | ➖ | ❌ | ❌ |
| Consumer Project Management Tools (Slack, Jira, Zoho, Monday, SmartSheets, etc.) | ✅ | ➖ | ❌ | ❌ |
| Trinity M365 Email | ✅ | ✅ | ❌ | ❌ |
| Trinity M365 Applications (Teams, OneDrive, SharePoint) | ✅ | ✅ | ✅ | ❌ |
| Trinity M365 Email with Message Encryption | ✅ | ✅ | ✅ | ✅ |
| Trinity SharePoint with L4 Configuration | ✅ | ✅ | ✅ | *✅ |
| Trinity Network File Share (Retiring) (Tamba, Zep, etc.) | ✅ | ✅ | ✅ | *✅ |
| Trinity Qualtrics with L4 Configuration | ✅ | ✅ | ✅ | *✅ |
| Trinity Zoom Virtual Meetings | ✅ | ✅ | ✅ | **✅ |
➖ Consumer versions are not recommended for college business.
* Special configuration/request required
** No “local” recording
See the Data Classification Guides for examples of data at levels one through four.
Consumer Resources are materials, products, services, or information that are not endorsed or recognized by the institution. These resources are considered unofficial and may not meet the institution’s standards for reliability, trustworthiness, or suitability for use by clients or customers.
Trinity Technology Resources refers to the systems, technologies, and information resources necessary for processing, storing, and communicating information. These resources may be individually controlled or shared, stand-alone or networked. They include classroom technologies, electronic resources, and computing and communication devices such as computers, printers, storage devices, mobile devices, email, fax, video, multimedia tools, and healthcare, research, and administrative systems. Personal devices connected to the College network are also subject to these guidelines.
College business conducted using official College tools complies with institutional regulations and policies. These tools are protected by contractual agreements and security measures not typically found with consumer-grade resources. Please note that this document may not cover every scenario, so it’s important to exercise discretion and follow the evolving procedures and policies accordingly.
